Hi there

We recently released a number of changes in our Invoicing module to make life easier for your Accounts Payable teams, especially when working in the Invoice Inbox. 

We'll have more updates later this month with additional enhancements to both the Invoice Inbox & Create Invoice screen, as well as an update on our upcoming Invoice Extraction features.

Tags Filter

We know a lot of customers utilise tags to help manage which team member is assigned to an Invoice, whether an item is currently on Hold or all sorts of other states.

We've just introduced a new filter option, which will let you see any items without tags. Just select the "No Tag Assigned" option at the top to filter down to these!

Attachment Handling

We have now improved our attachment filtering within the Invoice Inbox. There are two key highlights:

- Any suspicious files are automatically removed without blocking the whole Invoice Item. You can still process the message within the Invoice Inbox, but feel safe that the file has been removed!

- Any files under a 30KB limit will be automatically removed. This limit has been set to filter out any email signature images and other small files that might be attached. This excludes any PDFs and any Email Subject files if you're using that feature.

For more information on this filtering, please refer to our help documentation here.

Expenses - Sortable Columns

One more feature to highlight for our users in the expenses module. In the View Expenses menu we now allowing sorting on certain columns. This will help you quickly identify expenses as per your rules and get them reimbursed quickly!

What's Coming

Stay tuned for more news in the coming week!

Hi again,

We're excited to announce that our suite of Expense Pro features are now available and ready for use! 

If you haven't looked at our Expenses Management suite in the past, the module allows buyers to easily submit their expenses for reimbursement. It utilizes a great range of familiar Unimarket features: 

• Customize expense categories with automated workflows to ensure precise and accurate data.
• Easily attach supporting documents like receipts to each expense claim.
• Automatically capture accounting codes with every submission for seamless integration.
• Enable administrative staff to submit expense claims on behalf of others, streamlining the process.

With Expenses Pro, our key new features will help you Reconcile your Credit Card Transactions and simplify loading Receipts and other Attachments onto Expenses.

Full details of our Expenses offering are available here. Please reach out to our team if you're interested in exploring these more!

What's Changed?

If you currently issue credit cards to your buyers and allow them to make purchases with these, we have new automated support to bring those transactions into Unimarket. 

This can be done regularly via SFTP, or imported via our new menu:

The user can take these Credit Card transactions as the base to build out their Expense Claims & ensure they are costed to the right Account Codes and all other supporting information is present. 

Any outstanding transactions also form part of the emailed Tasks Digest. You'll notice the red icon in the top right of the image above, reminding the user to action these!

To help speed up the reconciliation, users will be able to email in their receipt attachments to our new Receipt Inbox. 

If the email address matches the email on their user profile, we'll automatically assign that to their User account. 

If you're familiar with our Invoice Inbox, this screen has been designed to work in a similar way, with great features like Notes and an expanded view of the Email contents.

Together, these new screens will help you speed up the Expense Claim creation:

We've also taken this time to address key pieces of feedback in Expenses

• It's now possible to comment on Expenses, this includes user mentioning.
• Our new Expenses Administrator role gives you more flexibility if you don't want to rely on Community Administrator.
• We're currently working in View Expenses to make the columns sortable.

What's Next

More change is coming to help with the Team Management of card transactions, and to give additional options in reporting and exporting.

There's a lot of work underway in our Invoicing module too, including AI data extraction, new options to help streamline 1099 reporting, and further enhancements to our Peppol e-Invoicing. We'll share details of these soon!

Hello and Happy New Year!

It's hard to believe we're almost in February.

Our team have been hard at work on several important features this month. We're also very close to sharing details of our brand new Professional Edition of the Expenses module. Look forward to more details next month!

Invoice Import

An exciting new feature in the Invoicing module allows you to import a csv file of Invoices, against standard or blanket orders. 

This feature speeds up invoice processing, and we've even seen some customers co-ordinate the file creation with their suppliers, saving even more time!

To access this import, make sure you're using the Create Invoices role and navigate to the View Invoices menu. You'll need to select the Import option on the right:

Unimarket will validate that the Invoice details are all complete, and then pass this through your standard Invoice Matching rules. 

You can find more details on the file format and upload process in our help documentation here.

Other Enhancements this month

- We've simplified commenting on Contracts. If you can see the Contract, you can add a comment.

- In addition to this, Contract Workflow tasks are now included in the Tasks Digest email.

- Expenses now gives a proper email notification when a mixture of Expense lines are Approved & Declined.

- Users submitting Supplier Requests must fill out all details of the Supplier, rather than searching for one that exists in Unimarket. Thanks to everyone who shared feedback in this area!

- Another suite of improvements to our new Create Invoice screen has been released. The highlights are improving our Preview component and ensuring all Invoice Administration settings are compatible with the screen.

What's Coming

Speaking of Create Invoice, we know that many customers are eagerly awaiting news on Invoice Data Extraction! This will be a big focus for our team in February, and we can't wait to have this up and running for you to try!

Outside of this and Expenses, look forward to enhancements to Scheduled Exports and further rollout of the ability to Mention Users in Comments.

Hi There,

September is over and we're into the final quarter of 2024! 

Our team has been hard at work behind the scenes this month, laying the foundations for a number of critical improvements:

- Attachment storage is currently being overhauled, to ensure we can store & expose all critical documents via our APIs.

- Advanced features for Expenses are well underway, with great progress towards reconciling Credit Card transactions.

- Enhancements to our new Invoice Extraction functionality, which help ensure dates match the original document.

Invoice Transaction Summary

Before authorizing payment of an invoice, it is critical that all required information has been reviewed. For our US customer base, this may mean additional reviews outside of the organisation, and possibly at state level.

To help ensure all critical information is easily accessible, we have introduced a new "Transaction Summary" document. This PDF is generated once the Invoice reaches the Invoice Accepted state, as that usually means the invoice is guaranteed to be paid.

This document is currently available through the UI as a new option: 

The document itself is a new standard PDF. You can see it contains a range of useful information to help answer key questions:

- Who is the Invoice for and for how much?

- What order lines was it Invoiced against, and has receiving been completed?

- What approvals were undertaken to arrive at this invoice?

In a future release this document will be optionally available in our cXML outbound invoice integration endpoint.

What's coming

Outside of the larger changes above, we have some really neat features coming soon! These include AI auto-categorization when creating non-catalog items and new date range options when scheduling reports. 

Hi there,

We're really excited to announce enhancements to our Supplier Request process will be available this coming Monday, 23rd Sept, in our demo and production environments.

If you haven't tried our Supplier Request process in the past, the feature allows buyers to ask to trade with a Supplier that they can't currently access. Each Community has flexibility with our Forms to determine what questions must be completed, and your Supplier Enablement teams have the ability to approve or decline each request. In some cases, the Supplier may already be available in your Community, but the specific Buyer does not belong to the right Buyer Group - you can update this as part of approving the request.

What's Changed?

Supplier Requests no longer need to be assigned to an individual user! Buyers don't need to struggle figuring out which Supplier Enablement team member to select.

Any user that you give the 'Supplier Request Administrator' role will have the ability to:

- Approve or decline any Supplier Request task. No more delays if a specific admin is away on leave!

- Review tasks in the regular Task Digest. If you haven't set this up, check out details here.

- Update Buyer Groups in case a Buyer needs different access.

- Review the history of who approved/declined each request and any comments they added.

When you onboard a new member of your Supplier Enablement team, we'll automatically assign any open Supplier Requests to them.

For end users, the process couldn't be simpler, just select Supplier Request from the Marketplace Dashboard and fill out the details in the form:

Supplier Requests can be enabled in the Administration module, so we encourage you to revisit this feature in Demo or reach out to our team with any questions!

What's Next

We've heard a lot of great feedback on the new Create Invoice screen and are making some further improvements to this screen! Our first version of AI data extraction is now working, and we're consistently scanning Invoice Dates and Invoice Numbers. We will have more to share soon on how to get your community using this scanning! 

Outside of invoicing, a large range of improvements are underway in our Expenses module, stay tuned for more details.

Hi There,

We're still busy improving our new Create Invoice screen, and have had really useful feedback so far! If you are ready to switch over to this screen in Production, please get in touch.

Alongside that work, we're continuing to address key pain points across Unimarket. Our goal is to help avoid situations where your users get stuck, or need to restart what they're doing, ultimately saving valuable time.

Order Submission

In a lot of situations, not just with retrofit orders, you may not want to send a Purchase Order to a supplier. It may have already been fulfilled, or the supplier might be processing the order and you just need to record the details in Unimarket.

As part of our Editing Requisition functionality, Buyers and Approvers now have the option to edit the Order Submission. If you really want to avoid sending the Order to the supplier, just update it! No more needing to recreate the entire Requisition and go through the whole approval workflow again.

If you're not currently using this feature, you can find out more about it here.

Commenting on Orders

It's now possible to select a User when commenting on an Order. That user will receive a special email notification, so you can chase them up on receiving or ask them to take a look at the Order details.

This is just the first part of a wider change, and does assume the mentioned user has access to the Order.

We've heard that Requisitions would be a great follow up for this feature, but let us know other areas you'd like to see this!

Other Enhancements this month

- When viewing a Product's Item Details, we display the date it came back to Unimarket from a Roundtrip catalog. Helpful when discussing pricing!

- Supplier Invitations now show which user created the invitation.

- Contracts can now be archived, if you just want to remove them completely.

What's Coming

Enhancements to our Supplier Request process are mostly complete. Expect to see this in September!

We've also started on Invoice Data Extraction via AI, where we will scan your Invoice document and use the data to populate our Create Invoice screen. We already have key information like the Invoice Number, Invoice Date and Order Date working and are hard at work filling in other information. 

Finally the ability to choose a Default Justification per Supplier is due for release within the next fortnight. We'll have a special announcement for that one!

Hi There,

We've been hard at work implementing new functionality this month, and have a range of improvements to help you manage users easily! 🎉 

We're currently gathering feedback on our new Create Invoice screen. If you've had a chance to try this in Demo, let us know your thoughts!

Default Attention

Often a buyer will need items delivered to a room or lab number, or a centralized receiving department or reception area. 

We've added a new personalization setting in My Account where users can set their Default Attention. 

Rather than just using their Name, this default will be used in Checkout, ensuring goods aren't misplaced or delayed!

Default Account Code

A similar option to the above, you can define a default account code for each user, which might be where their spend is usually allocated outside of project work. 

We've added a column to our User Upload so you can quickly get this in place for all users. 

If you've been holding back on this feature, now might be a good time to check it out! More details are available in our help material - here.

Users Creation & Deactivation

We know many of our customers are concerned with when a user was created or deactivated within Unimarket. 

To help audit this, we have added a new filter in the Users menu:

The Users Export also contains two new fields for each date.

Changing the Buyer on an Order

It's normal for users to change roles, take holidays or possibly even leave your organization. Purchase Orders still need to be processed and assigned to an active user though! 

To help quickly and efficiently manage staff changes, you can now Update Buyers in Bulk from the View Orders menu:

Having the right buyer in place will help avoid delays in processing orders, receiving items or ensuring invoices are paid on time.

Other Enhancements this month

- Supplier Requests are now included in the Tasks Digest. More changes in this space are coming very soon!

- We've revamped the Attachments Required settings for Expenses. This can be set at Claim or Line level, and only applies on Submit, not when saving.

- Requisitions now include Line Numbers!

- Received an email about a comment? The email subject now includes who wrote it!

What's Coming

We're hard at work improving the Create Invoice screen and our Supplier Request process.

Beyond this we'll be adding support for Invoice Data Extraction, offering another way of efficiently processing Invoices and ensuring you have accurate data.

Stay tuned for the ability to choose a Default Justification at Supplier level, that should be released in August!

Procurement teams are continually looking for ways to understand spend by category to drive insights and ultimately savings. However, asking buyers to manually categorize everything or mapping all categories manually is an overhead most organizations don't take on. The result is a glaring hole in your data.

Lucky for you Unimarket has introduced new AI Category Matching that reads and understands what you are purchasing and automatically assigns a UNSPSC category to your spend. Unimarket AI will automatically categorize your items whether it's a Laptop or Peanut Butter! Users can say goodbye to manual categorization (or no categorization), and with a little AI magic procurement teams can say hello to better spend analysis. 

We've started with categorization on invoices and will look to add this everywhere a category is needed. 

Getting through all the invoices your organization processes every month is a heavy lift for your Accounts Payable team. Doing this accurately and at speed is critical to ensure your organization stays on top of it's financial commitments and suppliers are paid on time. 

With this in mind we've spent the past few months researching and redesigning our invoice processing screen to ensure Unimarket gives your organization the tools to process invoices quickly and accurately. The new Create Invoice screen hosts an all new UI and clever features to make it easier and quicker to process invoices. 

Thank you to all those customers that provided valuable feedback. The new Create Invoice is now available for review in Demo, and can be enabled in Production when you're ready to make the move to faster invoice processing! In the coming months we will be introducing further efficiency through the addition of AI assisted document extraction so you can take speed to the next level. 

Here are some of the highlights of the new screen.

Our Attachment Previewer can show your real invoice in-line. Prefer to show this on a second monitor? Just switch off Preview:

Want to Invoice an Order or create a Retrofit? You can do that all in one screen now, just leave the Order Number blank as needed:

As you select different Order Types, we'll show relevant information. Here is an example of a Blanket:

And this is from a standard order:

There are loads more great features in the screen and we can't wait for you to try these out! 

If you would like to watch a walkthrough video of the screen in action, you can access this here.

Hi There! 

The Unimarket Marketplace just got a supercharge: smarter catalogs, supplier numbers at your fingertips and streamlined non-catalog ordering! 

Marketplace Dashboard

One of our goals with the marketplace dashboard is to get users to the right suppliers and catalogs as quickly as possible! 

One way we approached this was remembering the last catalog a user purchased from and promoting this ahead of any others from a specific supplier. 

Your feedback told us that this can be misleading, and we will now showing a shortcut to the full list of each suppliers catalogs instead. 

If they only have one catalog, that’s easy, we’ll show you that one 🙂

As part of this change, the Dashboard's supplier count will help keep track of how many you have available. 

This count works with any search terms or filters you have currently applied!

Create a Non-Catalog Item

Often catalog purchasing is not an option and users need to use the non-catalog process. 

To help ensure compliance with your community’s requirements, you can now select a Default Form for use in the Admin section for Procurement. Details of our complete range of Procurement Administration settings can be found here.

This form will be the default Item Type when creating a non-catalog item. This will speed up the creation process and ensure users complete all required information the first time!

Your feedback makes all the difference in improving Unimarket, please keep sharing any suggestions you have.

More exciting features are coming later this month!