What is eInvoicing?

eInvoicing is the electronic exchange of invoice information directly between a supplier's system and a Unimarket buyer community. eInvoicing removes the need for suppliers and buyers to generate and process PDF and paper invoices which reduces processing costs and administration.

Unimarket eInvoicing

Unimarket has offered electronic invoicing with suppliers for more than 10 years, however, the difficulty has always been making this technology available and affordable for smaller suppliers. Enter Peppol which is a global standard adopted by the Australian and New Zealand Government that focuses on allowing both large and small suppliers to submit their invoices electronically rather than by PDF. Essentially any supplier with a Peppol-compliant finance application such as Xero or MYOB will have the option to send you invoices electronically using this standard. The result is less work for your AP team, improved data capture, and increased accuracy.

Unimarket now supports receipt and processing of eInvoices using the Peppol standard so that you can transition your organisation towards electronic invoicing and drive further savings. Peppol is available to Australian and New Zealand customers so please contact your account team if you would like further information or to get set up on the Peppol network.

Information relating to the Australian and New Zealand eInvoicing initiatives can be found here.

Further details on Unimarket electronic invoicing can be found here:

Unimarket Electronic Invoicing

Hey! 

Check out the great new features added over August and September. 

Comments on Invoices

Comments on orders were a smash hit, so we've followed this up with the addition of comments on invoices. You can now record comments to keep an eye on the status of Invoices, ask your buyers for additional information or record important notes. 

Learn more about this feature here:

Comment on Invoices

Automatically Close Old Incomplete Requisitions

Old incomplete requisitions can start to build up in the system as users leave or change roles. To help spring clean, we now have a new setting that will help you automatically cancel any Incomplete Requisitions more than 2 years old.

Reporting Updates

Our Unimarket Order Report has been updated to include a currency conversion for orders placed in a foreign currency. We've also added an extra column for the Requester.

Did you know Unimarket offers a range of standard reports to help suit your needs? You can read more about these here:

Unimarket Reports

We have several larger initiatives in the pipeline and look forward to sharing more details soon!

In our latest release, we're giving communities more control over the Suppliers that are available for non-catalog purchasing. If the supplier supports these types of items, you can now select the "Allow Non-Catalog Purchasing" setting in the Supplier Administration menu.

This will allow you to offer Non-Catalog purchasing as an option, but finely tune which vendors your Buyers are accessing and steer them toward catalog purchasing if it's more appropriate.

Other Enhancements in this release

• When reassigning a requisition, the note is now optional.
• When creating a comment on an order, we will email the relevant users (including Available To users on a blanket order).
• The Task Digest now includes the subtotal & item description for individual items awaiting Requisition Approval.

5th August

12th August

We've updated our comments functionality so that it's now available on Orders! You can use this to keep track of notes or add critical information and updates to your orders. Comments are available on all order types, including blankets, release, retrofit & standard.

We've also added the ability to choose what time the Task Digest is sent each day. Select the Custom option if you'd like to change the time of day, or schedule this multiple times a day (perhaps once in the morning and once in the afternoon).

If you haven't used the Task Digest and would like to try it, please take a look at our help article here.

22nd July

29th July

Up until now, the Unimarket Invoice Inbox has only supported one standard email address - invoices@ and then your specific domain. For customers with multiple organizations, each organization can operate completely separately. 

We have a new suite of enhancements to the Inbox that will allow Community Administrators to configure multiple email addresses. These can be made available to all users with the Create Invoices role, or to specific users with that role. Once setup, users will see a new dropdown where they can navigate between the different addresses and will also be able to move items from one Inbox to another.

There's a whole host of ways that this could be used beyond managing multiple organizations, such as having different Inboxes for different members of your Accounts Payable team. We're excited to see how you adopt this in the future!

24th June

1st July

We're on a mission to make it easier for you to understand where the money goes! Our new Spend screen provides communities with the ability to view and summarize spend according to your chart of accounts. You can now understand what a specific organization, department or school is spending, or perhaps spend relating a specific project or workstream. There's also a spend breakdown by your top suppliers and method of spend by month.

The Spend screen is the first step towards an upcoming Budgets capability where we will add the ability for Cost Centre managers to view their spend versus budget so you can easily see how you are tracking.

29th April

TBD

Our latest update brings an all new Invoice Inbox to help your accounts payable team more efficiently process invoices emailed from suppliers. 

As well as a fantastic new user interface, the new inbox solves some of the existing pain points with the introduction of sortable columns, the ability to add notes and automatic filtering of those pesky small attachments! You can also choose between a collapsed or detail view. 

We have more in store for the inbox in coming releases so please stay tuned!

Available Now

Available 19th November

Orders that are fully invoiced can annoyingly hang about in an Open state for a long time making it hard to understand which orders are 'complete' and no longer a financial commitment. 

Our new auto-close feature for completed orders helps you ensure your commitments are accurate by automatically closing all your orders that are fully invoiced and finalized. To ensure this does not happen too soon you can also set a time delay to allow for late credits and other scenarios. 

Help to setup this feature can be found here.

For customers that have not opted to integrate using our APIs, the only option we have offered in the past is a manual upload via the application. That is all about to change!

We have introduced a new integration option which allows flat files such as a CSV to be automatically loaded into Unimarket via secure FTP making it easy to keep your data up to date and saving you time.

As a starting point the new integration option can be enabled for Users, and Approval Groups, Approval Chains and Rulesets. We hope to add further file upload options in the future. 

If you are interested in enabling this option please notify your Account Manager.

Our new Contracts Export is now available from the main contracts menu. This will download a summary of all contracts you have currently filtered. It includes key information such as who all of the current members are and will help you easily manage changes to these key documents.

The existing export is still available for specific contract types, we've just renamed this to Contract Details Export.

Help can be found here.