Hi again,

We're excited to announce that our suite of Expense Pro features are now available and ready for use! 

If you haven't looked at our Expenses Management suite in the past, the module allows buyers to easily submit their expenses for reimbursement. It utilizes a great range of familiar Unimarket features: 

• Customize expense categories with automated workflows to ensure precise and accurate data.
• Easily attach supporting documents like receipts to each expense claim.
• Automatically capture accounting codes with every submission for seamless integration.
• Enable administrative staff to submit expense claims on behalf of others, streamlining the process.

With Expenses Pro, our key new features will help you Reconcile your Credit Card Transactions and simplify loading Receipts and other Attachments onto Expenses.

Full details of our Expenses offering are available here. Please reach out to our team if you're interested in exploring these more!

What's Changed?

If you currently issue credit cards to your buyers and allow them to make purchases with these, we have new automated support to bring those transactions into Unimarket. 

This can be done regularly via SFTP, or imported via our new menu:

The user can take these Credit Card transactions as the base to build out their Expense Claims & ensure they are costed to the right Account Codes and all other supporting information is present. 

Any outstanding transactions also form part of the emailed Tasks Digest. You'll notice the red icon in the top right of the image above, reminding the user to action these!

To help speed up the reconciliation, users will be able to email in their receipt attachments to our new Receipt Inbox. 

If the email address matches the email on their user profile, we'll automatically assign that to their User account. 

If you're familiar with our Invoice Inbox, this screen has been designed to work in a similar way, with great features like Notes and an expanded view of the Email contents.

Together, these new screens will help you speed up the Expense Claim creation:

We've also taken this time to address key pieces of feedback in Expenses

• It's now possible to comment on Expenses, this includes user mentioning.
• Our new Expenses Administrator role gives you more flexibility if you don't want to rely on Community Administrator.
• We're currently working in View Expenses to make the columns sortable.

What's Next

More change is coming to help with the Team Management of card transactions, and to give additional options in reporting and exporting.

There's a lot of work underway in our Invoicing module too, including AI data extraction, new options to help streamline 1099 reporting, and further enhancements to our Peppol e-Invoicing. We'll share details of these soon!

Procurement teams are continually looking for ways to understand spend by category to drive insights and ultimately savings. However, asking buyers to manually categorize everything or mapping all categories manually is an overhead most organizations don't take on. The result is a glaring hole in your data.

Lucky for you Unimarket has introduced new AI Category Matching that reads and understands what you are purchasing and automatically assigns a UNSPSC category to your spend. Unimarket AI will automatically categorize your items whether it's a Laptop or Peanut Butter! Users can say goodbye to manual categorization (or no categorization), and with a little AI magic procurement teams can say hello to better spend analysis. 

We've started with categorization on invoices and will look to add this everywhere a category is needed. 

Getting through all the invoices your organization processes every month is a heavy lift for your Accounts Payable team. Doing this accurately and at speed is critical to ensure your organization stays on top of it's financial commitments and suppliers are paid on time. 

With this in mind we've spent the past few months researching and redesigning our invoice processing screen to ensure Unimarket gives your organization the tools to process invoices quickly and accurately. The new Create Invoice screen hosts an all new UI and clever features to make it easier and quicker to process invoices. 

Thank you to all those customers that provided valuable feedback. The new Create Invoice is now available for review in Demo, and can be enabled in Production when you're ready to make the move to faster invoice processing! In the coming months we will be introducing further efficiency through the addition of AI assisted document extraction so you can take speed to the next level. 

Here are some of the highlights of the new screen.

Our Attachment Previewer can show your real invoice in-line. Prefer to show this on a second monitor? Just switch off Preview:

Want to Invoice an Order or create a Retrofit? You can do that all in one screen now, just leave the Order Number blank as needed:

As you select different Order Types, we'll show relevant information. Here is an example of a Blanket:

And this is from a standard order:

There are loads more great features in the screen and we can't wait for you to try these out! 

If you would like to watch a walkthrough video of the screen in action, you can access this here.

Our goal is to make it as easy as possible for you to onboard and connect with your suppliers. To date, the task of inviting suppliers to register and chasing them to complete the registration has been a bit of a headache. Often customers are stuck waiting for registration to be completed before they can use the supplier.

This latest update strips away all that complexity by allowing customers to simply load all their suppliers and with a tick of a box invite them to register. Suppliers can be used immediately with no hanging around waiting for registration, and once complete we automatically convert them to Registered so your community can start receiving supplier updates. If you forgot to invite a supplier that happens to register later (or was registered already), no problem, you can convert them to Registered. Easy as!

These changes are now available in Demo & will be released to Production before the end of February. 

You can find the Convert to Registered option when viewing a Lite Supplier from Community Administration:

Further details on Unimarket File Automation, including Supplier Uploads, can be found here:

Unimarket File Automation

What is eInvoicing?

eInvoicing is the electronic exchange of invoice information directly between a supplier's system and a Unimarket buyer community. eInvoicing removes the need for suppliers and buyers to generate and process PDF and paper invoices which reduces processing costs and administration.

Unimarket eInvoicing

Unimarket has offered electronic invoicing with suppliers for more than 10 years, however, the difficulty has always been making this technology available and affordable for smaller suppliers. Enter Peppol which is a global standard adopted by the Australian and New Zealand Government that focuses on allowing both large and small suppliers to submit their invoices electronically rather than by PDF. Essentially any supplier with a Peppol-compliant finance application such as Xero or MYOB will have the option to send you invoices electronically using this standard. The result is less work for your AP team, improved data capture, and increased accuracy.

Unimarket now supports receipt and processing of eInvoices using the Peppol standard so that you can transition your organisation towards electronic invoicing and drive further savings. Peppol is available to Australian and New Zealand customers so please contact your account team if you would like further information or to get set up on the Peppol network.

Information relating to the Australian and New Zealand eInvoicing initiatives can be found here.

Further details on Unimarket electronic invoicing can be found here:

Unimarket Electronic Invoicing

Hey! 

Check out the great new features added over August and September. 

Comments on Invoices

Comments on orders were a smash hit, so we've followed this up with the addition of comments on invoices. You can now record comments to keep an eye on the status of Invoices, ask your buyers for additional information or record important notes. 

Learn more about this feature here:

Comment on Invoices

Automatically Close Old Incomplete Requisitions

Old incomplete requisitions can start to build up in the system as users leave or change roles. To help spring clean, we now have a new setting that will help you automatically cancel any Incomplete Requisitions more than 2 years old.

Reporting Updates

Our Unimarket Order Report has been updated to include a currency conversion for orders placed in a foreign currency. We've also added an extra column for the Requester.

Did you know Unimarket offers a range of standard reports to help suit your needs? You can read more about these here:

Unimarket Reports

We have several larger initiatives in the pipeline and look forward to sharing more details soon!

In our latest release, we're giving communities more control over the Suppliers that are available for non-catalog purchasing. If the supplier supports these types of items, you can now select the "Allow Non-Catalog Purchasing" setting in the Supplier Administration menu.

This will allow you to offer Non-Catalog purchasing as an option, but finely tune which vendors your Buyers are accessing and steer them toward catalog purchasing if it's more appropriate.

Other Enhancements in this release

• When reassigning a requisition, the note is now optional.
• When creating a comment on an order, we will email the relevant users (including Available To users on a blanket order).
• The Task Digest now includes the subtotal & item description for individual items awaiting Requisition Approval.

5th August

12th August

We've updated our comments functionality so that it's now available on Orders! You can use this to keep track of notes or add critical information and updates to your orders. Comments are available on all order types, including blankets, release, retrofit & standard.

We've also added the ability to choose what time the Task Digest is sent each day. Select the Custom option if you'd like to change the time of day, or schedule this multiple times a day (perhaps once in the morning and once in the afternoon).

If you haven't used the Task Digest and would like to try it, please take a look at our help article here.

22nd July

29th July

Up until now, the Unimarket Invoice Inbox has only supported one standard email address - invoices@ and then your specific domain. For customers with multiple organizations, each organization can operate completely separately. 

We have a new suite of enhancements to the Inbox that will allow Community Administrators to configure multiple email addresses. These can be made available to all users with the Create Invoices role, or to specific users with that role. Once setup, users will see a new dropdown where they can navigate between the different addresses and will also be able to move items from one Inbox to another.

There's a whole host of ways that this could be used beyond managing multiple organizations, such as having different Inboxes for different members of your Accounts Payable team. We're excited to see how you adopt this in the future!

24th June

1st July

We're on a mission to make it easier for you to understand where the money goes! Our new Spend screen provides communities with the ability to view and summarize spend according to your chart of accounts. You can now understand what a specific organization, department or school is spending, or perhaps spend relating a specific project or workstream. There's also a spend breakdown by your top suppliers and method of spend by month.

The Spend screen is the first step towards an upcoming Budgets capability where we will add the ability for Cost Centre managers to view their spend versus budget so you can easily see how you are tracking.

29th April

TBD