Today Guided Buying is all about providing a quick way to access a filtered list of suppliers so you can easily find and buy the things you need directly from the home screen. 

In this latest update we've completely redesigned how Guided Buying is configured so that administrators can define 'Collections' which provide more control over the suppliers that display, and a content editor to specify accompanying information such as purchasing instructions. We have more enhancements coming shortly, including the ability to add links (URLs) and upload images. 

We're excited about the possible uses for Collections as it will allow Guided Buying to be configured with all sorts of potential selection criteria such as categories, catalogs, or product tags. We would love to hear any feedback or suggestions for where we should take it next.

Available 19th September 2022

Available 3rd October 2022

Our new Invoice Inbox is now available in Demo. This features a refreshed user interface, making it quicker and easier to receive and process emailed invoices. We also have new sorting options and the ability to add notes at any time.

Further updates are coming, including making tags more prominent, filtering out small attachment files, and a revamped review screen. Longer term we will add support for multiple inboxes, improved inbox assignment and the ability to save draft invoices into the inbox.

The new Inbox will remain in Demo for the next few weeks to give customers a chance to experience the changes and provide feedback. If you're not currently using the Inbox, please reach out to your Account Manager and they can assist getting this enabled.

Available 19th September 2022

TBD

This update includes one hotly requested improvement which adds a new feature to requisitions to quickly copy down account codes across all the lines. This will save your approvers loads of time! 

Available 10th September 2022

Available 17th September 2022

Our latest update includes several small improvements based on your feedback.

• It now possible to rename your Contract Types in case the purpose of those documents change.
• We've added Account Code Format information to the Order Line Export so you can quickly report and filter order lines by specific accounting.

Available 20th August 2022

Available 27th August 2022

• Quickly understand your outstanding financial commitments by using our new Commitments filter on the View Orders page. This can be used to export a list of open order lines yet to be invoiced.
• If Suppliers have personnel changes, they can now change the email address associated with Catalogs, so that your orders get to the right place.
• We've revised our validation of ACH Account Numbers which will ensure payments to Suppliers are processed smoothly.

Available 6th August 2022

Available 13th August 2022

We added a few nice tweaks based on recent feedback including:

• Sort the Approvals page to quickly find the most recent (or oldest) approvals
• Request a quote and pay for your quote items with your PCard using Stripe. 
• Report on blanket order funds available and product tags with our updates to the Order Export. 
• The Guided Buying tiles can now be reorganized into your community's preferred order.
• When managing Remittance Addresses, we now pre-fill the Supplier's Name as the name of the address.

Available Now

Available 6th August 2022

Over the past few months we have steadily rolled out the new marketplace to eager customers with the large majority now using the improved functionality. Feedback has been fantastic and we've taken suggestions and made a few updates along the way. 

It's now time to flick the switch for all remaining customers so that we can ensure everyone is getting the best possible experience. We will complete the full marketplace change-over on Monday August 15th.

If you have any concerns or reasons you feel you cannot transition please contact your account manager.  

Orders that are fully invoiced can annoyingly hang about in an Open state for a long time making it hard to understand which orders are 'complete' and no longer a financial commitment. 

Our new auto-close feature for completed orders helps you ensure your commitments are accurate by automatically closing all your orders that are fully invoiced and finalized. To ensure this does not happen too soon you can also set a time delay to allow for late credits and other scenarios. 

Help to setup this feature can be found here.

For customers that have not opted to integrate using our APIs, the only option we have offered in the past is a manual upload via the application. That is all about to change!

We have introduced a new integration option which allows flat files such as a CSV to be automatically loaded into Unimarket via secure FTP making it easy to keep your data up to date and saving you time.

As a starting point the new integration option can be enabled for Users, and Approval Groups, Approval Chains and Rulesets. We hope to add further file upload options in the future. 

If you are interested in enabling this option please notify your Account Manager.

Our new Contracts Export is now available from the main contracts menu. This will download a summary of all contracts you have currently filtered. It includes key information such as who all of the current members are and will help you easily manage changes to these key documents.

The existing export is still available for specific contract types, we've just renamed this to Contract Details Export.

Help can be found here.