Hi there! 

Check out the great new features added over October.

Uploading Invoices against Blanket Orders

Almost all organizations have a handful of suppliers that regularly submit invoices with a large number of lines, such as utility or mobile phone bills. To make the task of processing these much less time-consuming we have added a new invoice file upload for your blanket orders. Our new blanket order invoice upload allows you to streamline large invoices by automating invoice creation using a CSV file. Just submit your invoice files into the designated sFTP folder and we will automatically create the invoices and route them to the owner of the blanket order for review and acceptance.

A few highlights of this feature:

• The upload file supports all of the account codes and splits
• The solution performs a series of checks to ensure your data is correct and the file loads smoothly

Learn more about this feature here:

Upload Invoices against Blankets

Supplier Invitations

We've made visual improvements to our Supplier Invitation screen to help keep invitations rolling smoothly! 

Other changes

• It's now possible to filter the Administration -> Suppliers page by the Supplier Type. This will help you quickly find any Lite, Registered or Premium suppliers and easily manage their data.
• In a similar vein, we've added Supplier ID and Supplier Tags to our Invoices Export. We've heard from some customers that this will be a great benefit when categorizing suppliers for 1099 reporting!

Stay tuned for more news about our new Budgets module, which is nearing release!

What is eInvoicing?

eInvoicing is the electronic exchange of invoice information directly between a supplier's system and a Unimarket buyer community. eInvoicing removes the need for suppliers and buyers to generate and process PDF and paper invoices which reduces processing costs and administration.

Unimarket eInvoicing

Unimarket has offered electronic invoicing with suppliers for more than 10 years, however, the difficulty has always been making this technology available and affordable for smaller suppliers. Enter Peppol which is a global standard adopted by the Australian and New Zealand Government that focuses on allowing both large and small suppliers to submit their invoices electronically rather than by PDF. Essentially any supplier with a Peppol-compliant finance application such as Xero or MYOB will have the option to send you invoices electronically using this standard. The result is less work for your AP team, improved data capture, and increased accuracy.

Unimarket now supports receipt and processing of eInvoices using the Peppol standard so that you can transition your organisation towards electronic invoicing and drive further savings. Peppol is available to Australian and New Zealand customers so please contact your account team if you would like further information or to get set up on the Peppol network.

Information relating to the Australian and New Zealand eInvoicing initiatives can be found here.

Further details on Unimarket electronic invoicing can be found here:

Unimarket Electronic Invoicing

Hey! 

Check out the great new features added over August and September. 

Comments on Invoices

Comments on orders were a smash hit, so we've followed this up with the addition of comments on invoices. You can now record comments to keep an eye on the status of Invoices, ask your buyers for additional information or record important notes. 

Learn more about this feature here:

Comment on Invoices

Automatically Close Old Incomplete Requisitions

Old incomplete requisitions can start to build up in the system as users leave or change roles. To help spring clean, we now have a new setting that will help you automatically cancel any Incomplete Requisitions more than 2 years old.

Reporting Updates

Our Unimarket Order Report has been updated to include a currency conversion for orders placed in a foreign currency. We've also added an extra column for the Requester.

Did you know Unimarket offers a range of standard reports to help suit your needs? You can read more about these here:

Unimarket Reports

We have several larger initiatives in the pipeline and look forward to sharing more details soon!

In our latest release, we're giving communities more control over the Suppliers that are available for non-catalog purchasing. If the supplier supports these types of items, you can now select the "Allow Non-Catalog Purchasing" setting in the Supplier Administration menu.

This will allow you to offer Non-Catalog purchasing as an option, but finely tune which vendors your Buyers are accessing and steer them toward catalog purchasing if it's more appropriate.

Other Enhancements in this release

• When reassigning a requisition, the note is now optional.
• When creating a comment on an order, we will email the relevant users (including Available To users on a blanket order).
• The Task Digest now includes the subtotal & item description for individual items awaiting Requisition Approval.

5th August

12th August

We've updated our comments functionality so that it's now available on Orders! You can use this to keep track of notes or add critical information and updates to your orders. Comments are available on all order types, including blankets, release, retrofit & standard.

We've also added the ability to choose what time the Task Digest is sent each day. Select the Custom option if you'd like to change the time of day, or schedule this multiple times a day (perhaps once in the morning and once in the afternoon).

If you haven't used the Task Digest and would like to try it, please take a look at our help article here.

22nd July

29th July

If you're using our recently released Multiple Inboxes feature in Demo, we've added an "All Inboxes" option. This should help senior AP users or administrators who need to review different inboxes & want a high-level view.

The dropdown will look similar to this, with each organization listed first then the "All Inboxes" option:

We've also had a lot of feedback recently from confused users receiving the Cancelled Requisition email when an item is Moved. They would take this as a prompt to create another duplicate Requisition! 

For simplicity, we will only send this email where every line item has been canceled now.

8th July

15th July

Hi there, we wanted to highlight some recent enhancements to the Unimarket application that will make your life easier!

Task Digest

Our Task Digest now includes any Approval Tasks, such as Requisition, Invoice or Expense approvals. This should make it easier for busy approvers to stay on top of these.

Contracts

It's now possible to edit expired contracts & make changes to the details, including uploading new documents! 

Tags

It's now possible to delete tags of any type, including Catalog, Invoice Inbox, Product or Supplier tags. When deleting these, they will be automatically removed from any records that currently have them (eg: a Supplier tag would be removed from all Suppliers).

View Requisitions & UI enhancements

We've added sorting to this screen! This was a hotly requested feature at our recent Unimarket Now conference. We're also continuing our work to make the screens consistent and recently changed our Popup style & the filters on the View Users page.

Up until now, the Unimarket Invoice Inbox has only supported one standard email address - invoices@ and then your specific domain. For customers with multiple organizations, each organization can operate completely separately. 

We have a new suite of enhancements to the Inbox that will allow Community Administrators to configure multiple email addresses. These can be made available to all users with the Create Invoices role, or to specific users with that role. Once setup, users will see a new dropdown where they can navigate between the different addresses and will also be able to move items from one Inbox to another.

There's a whole host of ways that this could be used beyond managing multiple organizations, such as having different Inboxes for different members of your Accounts Payable team. We're excited to see how you adopt this in the future!

24th June

1st July

We're on a mission to make it easier for you to understand where the money goes! Our new Spend screen provides communities with the ability to view and summarize spend according to your chart of accounts. You can now understand what a specific organization, department or school is spending, or perhaps spend relating a specific project or workstream. There's also a spend breakdown by your top suppliers and method of spend by month.

The Spend screen is the first step towards an upcoming Budgets capability where we will add the ability for Cost Centre managers to view their spend versus budget so you can easily see how you are tracking.

29th April

TBD

This latest update includes further improvements to the Invoice Inbox including bulk delete options for tags and emails. Plus, your email sorting options are now automatically saved for when you return.

Based on your feedback, we have also updated the supplier page in Marketplace to make it easier to view a supplier’s information. There is now a separate Shop tab for catalogues and an About tab with the supplier’s company details.

Other small improvements include a scheduled User export and the ability to manage approval groups via the User API.

15th April

22nd April