We're thrilled to announce a significant update to our contract management platform, designed to give you more power, flexibility, and precision in managing your contracts. This release introduces a brand-new Contract Admin Area and major enhancements to our Custom Reporting Fields. This will be released, and available tomorrow morning Let's dive in!

🚀 New! Contract Admin Area: Empowering Administrators

We understand that sometimes, administrators need the ability to make direct adjustments to contracts that fall outside standard workflows or require correction. The new Contract Admin Area, accessible via the "Go to Admin Area" button located above the contract title, is a dedicated toolkit designed to provide authorized administrators with the power to efficiently manage and rectify contract details, reducing the need for external support and streamlining your processes.

This secure area allows administrators to:

• Modify Initial End Dates: Correct or adjust the initial end date of a contract, even after it has been activated. This is invaluable for rectifying data entry errors or accommodating pre-agreed changes that weren't captured at activation.
• Update Imported Values: For contracts brought into our system during your initial implementation, administrators can now directly amend those imported data fields, ensuring historical data accuracy.
• Re-assign Vendors: Seamlessly update the vendor associated with a contract. This is particularly useful for internal restructures or when a formal novation process isn't required, but records need to be accurate.
• Adjust Approved Extensions & Variations: Make necessary modifications to contract extension or variation details that have already been approved. This allows for corrections or minor agreed adjustments without needing to undo and redo entire approval processes.
• Link to Procurement Plan: Directly associate contracts with their corresponding procurement plans. This enhances visibility and creates a clear audit trail from planning to execution.
• Link to Market Request: Establish a clear connection between a contract and its originating market request (e.g., RFP, RFQ). This further solidifies the contract lifecycle breadcrumb trail, making it easier to trace contract origins and context.

Self-service corrections and direct administrative control mean faster resolutions and more accurate contract data, all managed securely within your team.

🎯 Enhanced Custom Reporting Fields: Tailored Insights, Your Way!

Our Custom Reporting Fields feature has always allowed you to capture specific data points relevant to your unique business needs. We've now taken this a step further by introducing granularity by Contract Type!

Previously, custom fields were global, applying uniformly across all contracts. Now, you have the flexibility to:

• Define Custom Fields by Contract Type: Create specific sets of custom reporting fields that are relevant only to certain types of contracts (e.g., "Software Licenses" might have different custom fields than "Service Agreements"). This means more targeted and relevant data capture.

• Mix and Match: You can choose to use:

  • Only global custom reporting fields.
  • Only contract-type specific custom reporting fields.
  • A combination of both global fields (that apply to all contracts) and type-specific fields for further detail.
• Selective Application: You now have the option to turn off global custom fields for certain contract types if they are not relevant, or disable custom fields entirely for specific types, preventing unnecessary data entry.

This enhancement means more relevant data, less clutter, and reporting that truly reflects the nuances of your different contract categories.

Contract Module Settings

Construction Contract Type Settings

🛠️ Other Enhancements & Fixes  

In addition to these major updates, this release also includes a number of under-the-hood improvements and bug fixes to enhance the stability and performance of the platform. We are continually working to refine your experience. These include:

• DocuSign File Validation: Ensured only valid file types can be uploaded for DocuSign integration, preventing potential errors.
• Expanded Contracts API Fields: Added more data fields to the GET endpoint for the Contracts API, allowing for more comprehensive external integrations.
• Go to Market Data Editability: Resolved an issue where data points for Go to Market requests were uneditable even when the associated Procurement was unlocked.
• Approval Button Access: Corrected an issue where some buttons within approval workflows were clickable by users with read-only access.
• Long Approval Title Handling: Improved the display and handling of long titles within the approval workflow to prevent text overflow or truncation.
• Manual Number Entry: Addressed cases where users were unable to manually enter procurement or contract numbers.
• Pre-Market COI Completion: Fixed a permission-related issue that prevented some users from completing pre-market Conflict of Interest (COI) declarations.
• Read-Only Resubmit Button: Ensured the "Resubmit" button is no longer active or clickable for users with read-only permissions.
• DocuSign Failure & Approver List: Rectified a problem where approvers listed for an approval were incorrectly removed if the DocuSign integration failed.

We're confident these new features and improvements will provide significant value, offering you enhanced administrative capabilities and more precise, flexible reporting. As always, we welcome your feedback as you begin to explore these new tools!