We've trained AI to solve the first problem buyers face in procurement: to answer the "Where do I start?" question. By turning your policy into actionable intelligence, Beacon ensures your buyers get 24/7 guidance without waiting for a procurement team to respond.

How It Works for Your Staff

Our new Policy Guide tool leverages the power of AI to provide a conversational, "co-pilot" experience that guides buyers to the appropriate procurement pathway in real-time.

• Plain-Language Requests: Users describe what they need in everyday language (e.g., "I need to buy a new server" or "We need to engage a consultant").
• Follow-Up Questions: Beacon asks targeted follow-ups to identify missing details like value thresholds, risk levels, and category types.
• Policy-Based Advice: Once the criteria are met, Beacon delivers a clear recommendation aligned perfectly to your organization’s procurement policy.

How Policy Guide Works for Administrators

Powered by Beacon AI, our new Policy Guide tool transforms dense manuals into a dynamic, automated guidance system without complex configuration.

• Smart Policy Ingestion: Simply upload your organization’s specific policy documents or provide a link. Beacon consumes the text, extracting relevant pathways, spend thresholds, and definitions automatically.
• AI-Assisted Rule Building: The AI identifies the procurement methods and conditions described in your policy. Admins maintain full control to review, refine, and validate these suggestions before they go live.
• Modular Rule Engine: By representing policy as reusable conditions, Beacon makes it easy to adjust rules across different jurisdictions or departments without manual rebuilding.
• Secure by Design: Your data stays yours. Beacon is built with complete segregation between customers, and your data is never used to train public AI models.

Why You’ll Love It

• Consistent Compliance: Eliminate manual interpretation errors and ensure everyone follows the same process every time.
• Team Efficiency: Free up your Procurement and Finance teams from repetitive support tasks, allowing them to focus on high-value strategic work.
• Accelerated Decisions: Reduce delays by empowering buyers with instant, self-service guidance that moves procurement forward.

Ready to make procurement invisible?
Policy Guide, powered by Beacon is now available as an opt-in module. To discuss how Beacon can reduce policy administration and improve governance across your organization, contact your Account Manager today.